At the start of school year/semester/trimester, activation of library account is necessary for all students, faculty, and employees who want to avail themselves of library services.

Account activation requirements are the following:

• • Listing of students who enrolled during the regular enrollment period will be generated from the Letran system and account will be activated by the assigned staff;
  • For late enrollees, they need to present their registration form/official enrollment form and validated student ID card for the current semester/trimester/academic year;
  • For faculty and employees, they need to present their office ID card.
  • o Employees and administrators who are enrolled in the graduate school program must present their graduate student I.D card and not their office ID. card; and
  • o For contractual/part-time faculty and employees, a certification from HRD or respective Department Head may be submitted.

• Client borrower must fill out registration form with pertinent information.
• Students must present their ID at every transaction to the library personnel.
• Only single account must be activated per user.

Date Updated: June 29, 2018

1. A maximum of four outside researchers from the same institution/company at any given time are allowed to use the library facilities and resources.
2. College outside researchers are allowed to do research every Saturday, and for graduate student every Wednesday, 9 a.m. - 6 p.m., except during final examination, summer, and semester breaks. First time clients from distant institutions who come on weekdays will be accommodated for goodwill/consideration. However, they must be informed about their library schedule.
3. The researcher shall register on the Outside Researchers' Logsheet. S/he shall present the following to the librarian:
   • If enrolled student, a referral letter from her/his institution signed by the librarian or if employed, signed by her/his immediate supervisor; and
   • Any valid ID to identify him/her as stated in the referral letter.
   • Visiting academicians, students, or staff from other institutions who wish to tour the library will be accommodated only if there is a prior written request.
4. Outside researcher shall pay P50 at the Cashier's Office before using the library facilities and resources. After payment, the researcher must present the official receipt to the librarian for recording purposes.
5. Outside researchers from Network of CALABARZON Educational Institutions (NOCEI) member-institutions are exempted to pay the researcher's fee as agreed upon by the Library Committee of this network.

Date Updated: June 29, 2018

Servicing Request for Referral Letter

1. A referral letter shall be issued to those who want to use other libraries if particular information resources they need are not available in the Letran library.
2. A referral letter shall be requested three days prior to the visit.
3. Referral letter shall be issued to faculty members who conduct institutional research.
4. All faculty members who study outside the Colegio shall request a referral letter from the institution where they are enrolled.

Date Updated: June 29, 2018